Information for companies
How to work with the Healthcare Transparency Register as a company
You have conducted a collaboration with a healthcare professional, healthcare organization or patient organization in the Netherlands. For example, a physician has given a presentation or you have cooperated on a healthcare project. If you have paid a reimbursement of at least €500, then you are bound by the Code of Conduct to report this financial relationships to the Healthcare Transparency Register.
The financial relationships between suppliers of (veterinary) medicines or medical devices with healthcare professionals, healthcare organizations or patient organizations are published annually in July by the Healthcare Transparency Register. This happens on the basis of the Codes of Conduct of several branches. In principle, you are responsible as a company for the reporting of the financial relationships to the Healthcare Transparency Register. If your company is established outside of the Netherlands, you can agree with the physician with whom you have cooperated that the Dutch subsidiary of your company will report the financial relationship. Alternatively, you can agree that the physician will report the financial relationship.
Please contact the Transparency Register if all of the following conditions are met:
– Your company needs to report a financial relationship
– Your company does not have a Dutch subsidiary that can report relationships to the Transparency Register
– Your company does not have an account with the Transparency Register
We can be of assistance with practical matters or any questions you might have. Please contact the Transparency Register at transparantieregister@transparantieregister.nl.
Report before the deadline
The following deadlines apply for reporting financial relationships:
- You can report financial relationships annually from March 1st until June 1st in the year following the year in which the relationship took place
- Until the end of June, healthcare professionals, healthcare organizations and patient organizations can check the data and potentially object to faulty submissions.
- Annually, the reported financial relationships will be published on this website mid-July
How to submit financial relationships
You must first activate an account for our user portal. If your company already had an account in the old system and previously submitted notifications to the Healthcare Transparency Register, you likely received an activation email in February with instructions on how to activate your account. For additional guidance, please consult the manual Activation and first login for known companies.
Companies that are submitting notifications to the Transparency Register for Healthcare for the first time and did not have an account in the old system (MijnRGS) can register via the registration form. Please also consult the manual Activation and first login for new companies.
All manuals and documents:
- Manual activation and first login for known companies
- Manual activation and first login for new companies
- Manual creating additional portal users
- Manual What is the notification mail address
- Reporting template Pharmaceuticals (CSV)
- Reporting template Medical devices (CSV)
- Reporting template Veterinary medicine (CSV)
What information to submit?
The option to submit manual notifications and batch notifications via a CSV file will be made available at the end of February.
Costs of submission
The costs to register a financial relationships in the Healthcare Transparency Register are:
- There is a basefee of €210.
- Depending on the number of reported financial relationships in the previous year, you will be placed in a category with the following contribution:
| Categorie | Total report financial relationships | Fee |
| A | 1 t/m 19 | €155 |
| B | 20 t/m 49 | €520 |
| C | 50 t/m 99 | €1.040 |
| D | 100 t/m 249 | €2.340 |
| E | 250 t/m 499 | €4.680 |
| F | 500 t/m 999 | €8.840 |
| G | 1000 e.v. | €11.440 |
Objections by healthcare professionals, healthcare organizations and patient organizations
Healthcare professionals, healthcare organizations and patient organizations can object to a faulty submission of a financial relationship in their name. When this happens, you will receive a notification in the portal. The information submitted can be amended after consulting the objecting party. Amendments are made manually in the portal. In case you and the objecting party do not come to an agreement, please contact the Healthcare Transparency Register.
Want to know more?
You will find more information on workings of the transparency rules on the following websites:
Dutch Code of Conduct for Pharmaceutical Advertising (CGR)
Code of Conduct for Promotion of Veterinary Products (CAVP)
Code of Conduct Medical Devices (GMH)